HIRE TENT AGREEMENT
aAgreement for hire of tents and camping equipment from Camping Pack Hire
1
a. Definitions
This Hire Agreement is for the hire of tents and camping equipment (“ Tents & Equipment”) and the
sales of goods (“Goods”), and the parties to the Contract are:
i. The person, company, organisation or group hiring the Equipment (“Hirer”) and/or purchasing the
goods (“Customer”)
ii. Camping Gear Hire Ltd (Registered No: 9047476) with registered offices at Brook Farm,
Murthering Lane, Navestock, Essex, RM4 1HL
iii. CampingGearHire.co.uk is a division of Camping Gear Hire Ltd for the hire of ‘’Tent &
Equipment’’.
iiii. Any condition deemed invalid will not affect other conditions. Nothing in the Contract is intended
to limit a consumer’s existing legal rights.
b. Extent of Hire Agreement and Cancellation
The Hire Agreement is not assignable and is effective when Camping Pack Hire accepts the
Hirer’s and Customer’s detailed order. Camping Pack Hire reserves the right to charge for
cancellation. Maximum hire period is 21 days. (Longer hire periods can be negotiated).
c. Ownership of Equipment and Goods
Equipment hired remains the property of Camping Pack Hire at all times. All goods purchased
remain the absolute property of Camping Pack Hire until such time as full payment has been
received from the Customer.
Camping Pack Hire Terms and Conditions Version
Camping Pack Hire, Registered Office: adress .................................
2. HIRE CHARGES
a. Basis of charging
The stated hire charges within the Invoice are for the duration of the Hire Agreement and include
Saturdays, Sundays and Public Holidays. The first day will be the day the customer can expect to
take delivery or collect the order and the last day will be the day the customer must await the
courier service to make collection of the order or the equipment is returned. A day either side of the
hire is given free to allow handling and transportation time. The minimum hire period is two nights.
b. Transport charges
Delivery and collections including attempted calls are chargeable. If Tents & Equipment is not
available on the agreed return date then the security deposit will be used to pay for additional
collections.
c. Security Deposits
Upon booking a damage deposit is required for all Tent & Equipment hire, and will be added to the
shopping cart through the website or the invoice. Once the equipment has been returned it will be
checked and if all in good condition the damage deposit refunded to the Hirer within 7 days. The
deposit amounts are dependant on the hire cost and length of hire as follows;
Hire Cost Deposit { do sprawdzenia}
£0-£200 £100
£200-£400 £200
£400-£600 £300
£600-£800 £400
£800+ £500
Where damage, beyond normal wear and tear, has been incurred, then the repair, extreme
cleaning and replacement charges will be made against the Hirer’s deposit. The Hirer will be
notified in this instance.
Please see Tend Hire Terms and Conditions
Indicative charges: {do sprawdzenia ceny i weryfikacji}
Replacement value of tents: £250 - £350 dependent on model
Replacement of tent pole section: £15
Repair to groundsheet: £5 per hole
Replacement of tent pole elastic: £15
Replacement airbed: £60 (single) £90 (double)
Extra cleaning (beyond usual check and brush out between rentals): £11.00 per hour
Vandalism or Graffiti of any hired equipment: Forfeit of full deposit
d. Loss of Equipment
Camping Gear Hire Ltd will treat Tents & Equipment unavailable for inspection after reasonable
notice as lost. The Hirer will pay a replacement charge for Tents & Equipment, as stated in above
table.
e. Theft of Tents & Equipment
Theft of Tents & Equipment must be reported to the Police and a crime reference number
obtained. The Hirer must notify Camping Pack Hire within 24 hours of the theft and write to
Camping Pack Hire email: ..............................................
3. DELIVERY / COLLECTION
a. Delivery of Hire orders and Goods orders
Delivery of the order to the Hirer’s selected address or collection is the first day of the hire
order. When forming part of a Hire order, Goods will be delivered along with the hire order.
Delivery will be made to the Hirer’s preferred delivery address, which may be their home address
or place of work. Occasionally, it may be possible to agree for delivery direct to a campsite, but it
will be the responsibility of the Hirer to make arrangements with the campsite owner.
b. Collection of Hire orders
Collection of the order is defined as being on the last day of the hire order.
Collection should be from the same address as the delivery address.
c. Charges
Delivery and Collection charges will be quoted on your invoice. (Collecting and
returning in person bears no additional cost).
d. Coverage
Camping Pack Hire is able to offer the delivery/collection service to all mainland UK. This is not
a service available through the website and must me arranged separately by emailing us at email:
...............................................
4. PAYMENT
a. Payment Terms
Payment of any charges or any other sums due under the Hire Agreement shall be made upon
confirmation of the order for the Tents & Equipment. Payment shall not be deemed to have been
made until Camping Pack Hire has received cleared funds. If payment is not received within
this timeframe the order will be cancelled and the Hirer will be notified by email. Payment can be
made by Cash, Cheque or BACS transfer (details given on invoice).
5. CANCELLATION POLICY
The following charges apply in the event of cancelling a hire after payment has been taken:-
Time period before hire start date refund available:
Up to 21 days before 50% of the Hire Agreement
Less than 21 days before No refund on hire charges.
6. RETURNS POLICY – PURCHASED GOODS
Return or exchange of an item - 100% money back guarantee.
If you are not completely satisfied with your purchase, simply return the item to us in its original
condition within 14 days of receipt.
Returned items should be unused and must be returned in original packaging with all labels/tags
attached and with any enclosed documentation. We will issue a full refund on receipt, excluding the
original delivery charge. Alternatively, if preferred, we will exchange the item.
Please note:
Goods will only be accepted for return if they are despatched within 14 days of delivery, unless we
have notified you otherwise.
The item is your responsibility until it reaches us. Therefore for your own protection we recommend
that you send the parcel using a delivery service that insures you for the value of the goods.
The cost of returning the item to us is your responsibility.
Delivery charges are only refundable where goods are faulty and a refund is made.
7. HIRER’S RESPONSIBILITIES
a. Inspection and receipt of Tents & Equipment and Goods
The Hirer will sign to acknowledge receipt from the courier company at delivery. Any items missing
or Tents & Equipment defects should be reported toCamping Pack Hire immediately by
telephone on ................................
b. Delivery/collection of Tents & Equipment and Goods
The Hirer will provide adequate delivery and collection access. The Hirer will make every effort to
ensure that the tent is packed only when completely dry, so as not to cause undue damage to the
material during transit back to Camping Pack Hire. The Hirer will need to ensure the
Equipment is re-packed suitably for courier transportation back to Camping Pack Hire, usually
in the original packaging. The courier company or Camping Gear Hire will supply suitable labels.
c. Security of Equipment
The Hirer accepts responsibility for Tents & Equipment security until its collection and undertakes
not to sell or relinquish possession, alter, repair or modify it in any way. Unless given specific
permission to do so byCamping Pack Hire.
d. Safe use of Equipment
The Hirer is responsible for the safe and correct operation of Tents & Equipment (using the
pitching and other operating instructions supplied) by competent persons not under the influence of
alcohol or drugs. The Hirer will ensure any non-Camping Pack Hire Tents & Equipment used in
conjunction with the Tents & Equipment also conforms to safety requirements.
MANUFACTURERS WARNING the material is fire retardant but not flame resistant. Therefore do
not smoke or cook food inside the tent. The Hirer will ensure the equipment is used in a safe manner, and will not have any naked flames or smoking within the Tents. The Camping Pack Hire risk assessment is available on the website.
8. CAMPING GEAR HIRE’S RESPONSIBILITIES
a. Hire rates
Camping Pack Hire will maintain the agreed hire rates for the duration of the Hire Agreement.
b. Safety and operating instructions
Tents & Equipment will have instructions included within the packaging.
c. Cleaning and inspection of Tents & Equipment
Tents & Equipment will be inspected after each hire, so it is ready for the next hire in good usable
condition. The Hirer must ensure that the inside of the tent is kept clean and swept out if possible
before packing. Additional tent pegs are supplied with each tent.
d. Delivery and collection
Camping Pack Hire will instruct its courier company to deliver and collect Tents & Equipment
(and Goods if part of order) as per the days confirmed in the order. Where the order is for Goods
only, these will be despatched within 48 hours of payment received, unless advised
otherwise. Should the courier company fail to comply, Camping Pack Hire will make every
effort to get the order to you and make alternative arrangements in accordance with the Hirer’s
and/or Customer’s request.
e. Limitation of liability
The limit of liability in respect of defect or failure of equipment or goods is limited only to making
good such defect by repair or replacement, at Camping Pack Hire option. The liability of
Camping Pack Hire for claims made by the Hirer does not extend to any unforeseeable
financial loss caused by late or non-delivery of Equipment, unsuitability, breakdown or lawful
repossession. Please also take note:
MANUFACTURERS WARNING No tent material is 100% waterproof and in extreme weather
conditions some leakage may occur around openings and seams.
The liability of Camping Pack Hire does not extend to any personal possessions or equipment
damaged or lost from a tent whilst on hire, how so ever caused. The Hirer should ensure they have
adequate insurance to cover such lose or damage.